1 Return Address.Tab over and type your address near the right margin,followed by the date.
Example:1234 Right St.
Anywhere,PA 15678
June 30,2005
2 Address.Type this information flush with the left margin.The reader's name is typed on the second line.DO NOT abbreviate the word "Attention."
Example:ABC Corporation
Attention:John Doe
777 State Street
Anywhere,NY 12345
3 Greeting.Always address your "thank you" letter to a specific person.Use the conventional "Dear" plus "Mr." or "Ms." followed by the first name and/or surname followed by a colon.
Example:Dear Mr.Richard Brown:
Never send a "thank you" letter to a person using his/her job title:"Dear Marketing Manager:" Send the letter to a specific individual,and be sure to spell his/her name correctly!
4 Body.Two average-length paragraphs should make up this section.In the first paragraph,thank the reader for meeting with you and convey your enthusiasm about the possibility of working for the company.You might mention the date of your interview and the position for which you applied.Make a single return between paragraphs.In the second paragraph,briefly review your qualifications and special skills,and how you can be an asset to the company.You might want to mention an interesting topic or rewarding moment from your interview.
5 Last paragraph.Thank the reader once again for considering you for the position.State your confidence again in your ability to be an asset to the company.Tell the reader that you look forward to hearing from him/her soon,and give a specific date when you plan to follow up with a phone call.
6 Close.Make a single return after the last paragraph and type the close,aligning it with your return address.Any of the following words or phrases can be used to close:Sincerely,Very truly yours,Sincerely yours,or Cordially.The close is followed by four returns.On the next line,type your name.Sign your first and last name in the space between the close and your typed name.
Example:Sincerely.
Signature
James Brown
7 Be sure that your phone number and any other contact information such as your email address are clearly stated in the letter.
